Improve your HR department’s productivity with a paperless workforce management system

Implementing an effective and efficient workforce management system can help firms boost their HR departments' productivity, especially since most managers spend two days a week, on average, on unnecessary paperwork, according to a recent research paper.

The current administrative processes are causing a big productivity drain for HR departments, with a third of their time spent answering routine questions, most often by email. Inefficiencies are also rife in the onboarding process, a process that is usually standardised and could easily be automated, with typically ten or more interactions and five departments needed to get ready for an employee's first day at work.

Jen Stroud, HR evangelist and transformation consultant for ServiceNow, the company that commissioned the research study, commented: "HR is primarily about people, but outdated, manual processes are preventing HR professionals from focusing on what attracted them to the job in the first place. HR serves the most important customers an organisation will ever have — its employees — and it's time to challenge existing ways of working and position HR as a transformational business service.

"To truly unleash the potential of HR, we must get back the 12 hours a week that are lost unnecessarily to endless, mundane tasks. Service management can play a key role in enabling the shift from administration to strategy, giving HR professionals the freedom to focus on people, not processes, and create competitive advantage for the organisation."

Workforce management systems can improve HR departments' productivity

Tensor plc is a market leader in the employee management systems' segment. We supply an extensive range of systems designed specifically to help HR departments record accurate data regarding the employee's activity, their performance, as well as their attendance.

Our flagship WinTA.NET integrated workforce management solution incorporates a dedicated Absence Planning and Entitlement Management feature.

WinTA.NET is a web enabled, mobile / wireless technology based Time & Attendance system designed for those companies employing 20 people to 10,000+. The solution provides total control over the creation of working rules, Access Control, Job Costing and System Security and has specifically been designed for multiple companies, each managing multiple sites.

Our comprehensive, yet user-friendly software comes pre-loaded with graphical calendar charts that provide a colourful way of viewing an individual's or a department's absence records.

Each employee can be allocated different entitlements for absence such as annual leave or allowed sickness. As absence is booked and taken, the remainder available for each entitlement is updated. Entitlement formulae are used to calculate more complex entitlements calculated on a rising scale based upon length of service.

WinTA.NET supplies the relevant managers with information on employee's absences through warning email notifications or via hardcopy reports. After that, the system would rapidly identify missing employees that are expected to be at work and then informs you via automatic email reporting reports distributed by email.